Commission Roles & Structure
ANTI-DOPING (Managed by the ITA on behalf of WSF)
- Define and implement the WSF’s doping control strategy
- Produce the annual WSF Test Distribution Plan and regularly update with intelligence based data
- Select and manage the WSF Registered Testing Pools, educating athletes on the use of ADAMS
- Monitor Athletes’ whereabouts in ADAMS
- Organise a comprehensive in- and out-of-competition testing program
- Monitor the “Play True Tip Line” and investigate accordingly
- Investigate Atypical Findings and if processed as an Adverse Analytical Finding proceed to Results Management
- Manage the Athlete Biological Passport (ABP) program (Haematological and Steroidal)
- Provide administrative support to the Therapeutic Use Exemptions (TUE) Commission
- Educate athletes with regard to values, inadvertent usage and the use of the different existing online platforms e.g. ALPHA
- Ensure website information is updated regularly to provide athletes information on anti-doping, education, TUE applications etc.
- Monitor compliance of the WSF Anti-Doping Rules by signatories (National Federations of the WSF, PSA)
- Maintain WADA Compliance
- Provide statistical reports to WADA and an overview of activities to the WSF Executive Board, while maintaining privacy, confidentiality and independence of the Anti-Doping Commission
The Athletes Commission was set up to maintain IOC compliance and generally to:
- Improve communication between the athletes and the WSF
- Provide input from the Athletes Commission for the annual review of WSF Referees
- Encourage dialogue between athletes, clubs and Member Nations
AUDIT & RISK COMMISSION
- Determine financial strategies to facilitate the long-term sustainability of the WSF
- Review and recommend annual budgets and four year forecasts to the Board
- Evaluate finance proposals and business cases (if any) prepared by Management and recommend them (or otherwise) to the Board for adoption
- Monitor and address any concerns relating to financial performance against budgets, cash flow projections, debtors, foreign exchange requirements, exposure and management accounting
- Review any significant accounting and reporting issues, including professional and regulatory announcements
- Review the annual financial statements and liaise with the external Auditor before submission to the Board for approval
- Recommend the appointment, terms of engagement, audit plan and the audit evaluation and/or dismissal of the external Auditor to the Board
- Oversee the quality of the audit conducted and review external audit reports
- Monitor the establishment and maintenance of corporate governance, risk and internal control frameworks
- Oversee the WSF’s Risk Management Policy and Framework, including regular monitoring via a risk register
- Review and recommend insurance coverage for the WSF
- Maintain, improve and enforce WSF Championship Regulations
- Ensure that there is a host nation for each WSF World Championship and that a full range of WSF Championships are offered
- Plan Tenders for each World Championship
- Oversee the efficient planning, marketing and running of all World Championships
- Specify standards for, and provide quality control on, all World Championships
- Advise the Board on competitive structures for all events, including Major Games
- Advise the Board on player eligibility
- Raise maximum possible income from Rights Fees for World Championships, compatible with efficient staging and distribution of events around the five WSF Regions. To coordinate the World Calendar
- Control seeding for all World Championships, in conjunction with Junior and Masters Commissions, through the Seeding Panels
- Advise the Board and Major Games Commission as required on competitive structures and formats of play for competition generally
- Nurture the development of potential Technical Delegates for all World Championships, and to mentor to raise their standards
- Disseminate relevant resources, notably via the WSF website
- Conduct a WSF Coaching conference annually
- Implement worldwide coaching level standardisation and qualification recognition and transportability via the WSF Coach Education Programme
COURTS & EQUIPMENT COMMISSION
- Set specifications and standards for all technical products used in the sport of Squash, including courts, rackets, balls and eye protectors
- Set specifications for squash courts
- Monitor all products on the market worldwide and recommend appropriate action on those not meeting WSF standards
- Evaluate applications for company and product Accreditation, carry out site inspections and report on suitability for approval
- Monitor all technical aspects of Squash and recommend change as appropriate
- Provide a linkage between WSF Accredited Companies and specifiers and builders of Squash courts
- Assist in the maximisation of income from WSF approval of all Squash products
- Liaise with PSA in relation to playing standards
- Review the digital component of the WSF strategy and make the appropriate recommendation
- Support the creation and implementation of a digital first approach across our organisation
- Develop a digital toolkit for our MNFs and Continental association
- Ensure our communication activities prioritise digital especially to reinforce the fan experience
- Make recommendations to improve digitalisation of the activities of our Commissions
- Provide guidance to the establishment of the digital WSF ecosystem in conjunction with WSF partners to support in particular the development of the World Graded Tour
- Review the opportunity to create specific digital solutions to support the organisations of our events
- Support the development of the WSF esport strategy to ensure the inclusion of Squash:Next in the Olympic Esport Week in June 2023
- Closely cooperate with the Marketing/Commercial Commission to support higher commercialisation of our assets
- Assist the review of our logo and the development of WSF branding guidelines
Nominations are being invited from interested parties
- Continue to monitor, advise on any disciplinary incidents at WSF events and recommend actions
- Update the WSF Code of Conduct as necessary
- Encourage Continental Federations to fully adopt the WSF Code of Conduct
- Continue the introduction of Mutual Recognition of Penalties via and Integrated Disciplinary Panel in conjunction with PSA and Regional Federations
- Provide an appeals procedure for disputes between WSF members and other parties
- Maintain development of offence benchmark penalties
- Deal with ethics matters and complaints brought to it when activated
- Advise on policies that will minimise the possibility of Ethics issues
- Promote good governance as necessary
GOVERNANCE & COMPLIANCE COMMISSION
- Complete the transition of the UK company and subsequent dissolution of the company incorporated in the Isle of Man
- Generally, oversee WSF’s compliance and adherence to principles of good governance in the context of international sports federations. Make recommendations to the Board on proposed changes
- Ensure compliance of the WSF and its Continental Federations with legal, financial and other requirements including data protection, aligned with good governance
- Review, for potential conflicts of interest situations, and pre-approve all related party transactions on an on-going basis
- Review performance of all WSF Commissions to ensure compliance with the WSF charter
- Carry out periodic reviews of relevant WSF policies, processes and documentation, and their implementation vis-à-vis good governance standards. Make recommendations for improvement.
- Support and advise any specific task groups pertaining to governance-based reviews, e.g. on the voting system
- Carry out a periodic review of the articles to ensure clarity and consistency. Make recommendation to the Board for amendments.
- Complete review of gaps in WSF policies. Prioritise and support the office and Board to produce missing policies
- Review of non-financial worldwide data collected from National Federations with a view to make recommendations on improving what and how it is collected and used
Nominations are being invited from interested parties
MARKETING & COMMERCIAL COMMISSION
- Assist the WSF Board with the development of a marketing plan with reference to the Strategic Plan
- Define a commercial strategy that is consistent with the WSF Regulations
- Propose appropriate marketing evaluation process for our events
- Determine the WSF Commercial Rights Policy
- Develop income generating opportunities through exploitation of all our assets
- Develop a commercial strategy for partnerships and sponsors in conjunction with our stakeholders
- Support the sporting agencies mandated to commercialise our assets
- Initiate promotional and contact plans
- Align the communication activities with our marketing plan
- Arrange marketing materials for each major WSF events
- Provide legal and administrative support to review agencies contract
- Liaise with International broadcasters to enhance WSF Championships exposure
- Review WSF branding and visual identity of all its assets
- Recommend PR plans for WSF World Championships and for squash competitions at major multi-sport events in conjunction with our communication manager
- Enable stronger alignment with continental marketing commissions and National Squash Federations
- Provide ongoing leadership and practical support for WSF’s external and internal communications as needed, including reputation management, media relations and social media management
- Advise on matters relating to Masters squash generally
- Recommend specific Rules & Regulations for Masters Squash
- Coordinate a World Masters Circuit and Rankings as agreed
- Assist the seeding process for Masters events
- Advise on and respond to medical or scientific questions from WSF Commissions or the Board
- Provide independent advice on health issues to WSF Member Nations and their players
- Monitor the physical effects of Squash on players of all standards and recommend action plans to ensure that it remains a safe sport
- Oversee the implementation of the World Squash Anti-Doping Code
- Monitor, recommend changes to, and draft the Rules of Squash
- Promote awareness of the Rules to member nations
- Develop and publish Rules information as appropriate
SQUASH 57 COMMISSION
- Advise on the Rules
- Answer general enquiries
- Develop promotional and information materials for nations
- Review WSF’s policies and processes to ensure effective management of WSF’s safeguarding responsibilities. Propose necessary changes to the Board for approval
- Liaise with relevant WSF Commissions to ensure alignment of policies, processes and practices related to safeguarding, in particular those of Championships and Coaching Commissions
- Contribute to training and awareness-raising related to safeguarding, for example for coaches, major events, etc.
- Carry out, via the WSF Office, a periodic survey of Member Federations on the adoption of safeguarding policy and practices in each nation. Propose strategies to encourage the adoption of effective safeguarding practices
- Provide guidance to Member Federations where required, with consideration for different cultures, environments and circumstances at local level
- Ensure an effective reporting / whistle-blowing process in place, and an effective process for handling reports/cases
Nominations are being invited from interested parties
OPERATIONAL OUTLINE OF WSF COMMISSIONS
- Each Commission Chairman (normally a specialist in the field) reports to the Board via the Board appointed liaison on the Commission (WSF President or Vice President) and the WSF office.
- Commission members are proposed by the Chairman, Continental Federations and/or the WSF Office for review by the Board.
- Chairs will submit Board reports twice a year.
SELECTION OF CHAIR & MEMBERS
- Chairs are recommended to the Board for selection, normally by the WSF Office.
- Term of Commission Membership:
- Commission membership would not ordinarily exceed five persons, chosen for their relevant skill sets.
- There will be a review of Commission membership every two years so that a degree of regeneration can be incorporated to maintain freshness.
COMMISSION CHAIR RESPONSIBILITIES:
- Manage their Commission activity.
- Provide a half yearly report for review by the Board
- Attend the WSF Conference and, if required to do so, present their activities from the past year.
- Provide data for the Executive Committee Report.
- Provide an outline of the following year’s anticipated activities.
- Provide a draft budget for the following year’s anticipated activities.
- Routine business is carried out by email.
- E-meetings should be held at least once a year, with face-to-face meetings being held whenever costs allow.
- The WSF funds the travel and accommodation for the Chair of each Commission, but members are self-funded or possibly supported by Continents.
FUNCTION & ACTIVITIES
- The Chair of each Commission is responsible for identifying areas of action for the Commission and recommending strategy and plans to the Board.